<img height="1" width="1" style="display:none" src="https://www.facebook.com/tr?id=349935452247528&amp;ev=PageView&amp;noscript=1">
Search
word-map-thumb

The Alternative Board Blog

5 Tips for More Effective Meetings, Virtual and Otherwise

May. 27, 2021 | Posted by The Alternative Board
Virtual Business Meeting

Among many things the COVID-19 pandemic changed in the world, the concept of business meetings has undergone a dramatic transformation. For many businesses, meetings that take place on Zoom or other online platforms have become the default choice of venue. For other businesses, as they steadily integrate returning employees into their on-site workplace, it’s time again to resume meetings in person.

Whether you opt for continued virtual meetings or aim to hold meetings in the conference room, here are tips to guide you towards a more productive outcome:

1. Establish a standard schedule.

Meetings that are called on the spur of the moment, or because someone on the team has an unexpected item to discuss, don’t always achieve the desired outcome. Instead, as Microsoft Business Insights suggests, “regularly scheduled meetings are vital for small businesses.” These meetings can be scheduled as daily, weekly, or monthly events, but what’s important is that everyone knows they are part of the accepted workplace calendar.” When this is clear, “it’s more likely everyone will manage their time in order to attend and productively participate.”

2. Practice virtual meetings best practices.

Observing a few best practices can help improve the effectiveness of your virtual meetings. Two TAB members offer helpful tips:

Want additional insight? Download Productivity Hacks for Business Owners 

DOWNLOAD

From Daniel Wong, Owner at TAB Brisbane, Australia:

  • Put a little distance between yourself and the camera “to create a 3D space.”
  • Speak from your diaphragm “as if you were presenting to extend the range of your voice.”

And from Jim Morris, Owner at TAB Tennessee Valley Region:

  • Pay attention to whoever is speaking, rather than gazing around the room or talking with others physically in the room for you.
  • Give the person talking time to finish what they are saying.
  • Keep your computer muted when you’re not speaking and eliminate background noise in the room you’re sitting in.

Things will go well if you “show the same courtesy and professionalism that you would in a live meeting,” Morris adds.

3. Take an active role.

If the meeting is called by the CEO or business owner, it’s his or her obligation to ensure that meeting doesn’t drift into meaninglessness. Either on their own or through a designated group leader, it’s essential to assume an active leadership role that “adheres closely to the agenda, allows no digressions, and pursues a conclusion that leaves all participants with a greater understanding of the issue under discussion—and what steps must be taken to address it, post-meeting.”

4. Make the in-person meeting room “people-friendly.”

In the workplace, the time and setting for a meeting can affect its outcome. The Slack Blog offers these tips:

  • Ensure the meeting venue is comfortable, has some natural light, and that the room is set “at an agreeable temperature.”
  • Consider the “optimal meeting time” for participants, i.e., in the morning when people are most alert.
  • Request (or mandate) that all electronic devices be closed in the meeting space “to reduce technological distractions.”

Setting the proper scene can favorably influence the degree of participation and productivity that results.

5. Address issues, but stress solutions.

Meetings are often called to address a specific operational issue, or group of issues. That’s a good starting point for the meeting, but the focus should always be on finding solutions to those issues.

Consider adopting a freewheeling, brainstorming approach where no idea is “bad.” Or provide a list of suggested solutions and solicit team members’ feedback on those solutions (while leaving the discussion open to additional thoughts). When people come to a meeting with the knowledge that practical solutions are the desired goal, they will be more inclined to attend with the right mindset.

Are you still focused on holding virtual meetings? Read what veteran TAB Owners have to say in “12 Ways to Make Your Virtual Meetings More Effective.”

Read our 19 Reasons You Need a Business Owner Advisory Board

DOWNLOAD

Written by The Alternative Board

Related posts

How to Lead More Productive Sales Meetings
Oct. 26, 2021 | Posted by The Alternative Board
Sales meetings, like business meetings in general, come fraught with potential minefields. They’re often perceived by team members as a waste of time, too predictable and boring, not long enough or...
How to Create a Landing Page that Works for Your Business
Sep. 22, 2021 | Posted by The Alternative Board
These days, marketing is all about getting visitors (and prospective customers) to explore your company’s website, often as a prelude to making that all-important purchase of your products or...
Digital Marketing Trends that Can Help Your Business
Sep. 15, 2021 | Posted by The Alternative Board
These days, “marketing” has become synonymous with “digital marketing” – a key element of any business’s overall approach to attracting and retaining customers.The good news is, effective digital...
3 Technology Hacks to Improve Workplace Productivity
Aug. 31, 2021 | Posted by The Alternative Board
Ironically, technology enables us to get our work done anywhere and become more productive but also takes us down many time-wasting activities and paths. When we are on our devices, it is easy to get...
5 Productivity Hacks for Busy CEOs and Business Owners
Aug. 24, 2021 | Posted by The Alternative Board
It’s too bad there are only 24 hours in a day. Think what you could get accomplished if you had twice that time! Still, effective business leaders know how to make the most of their precious time....
5 Ways To Tell When Your Business Needs a System Overhaul
Aug. 17, 2021 | Posted by The Alternative Board
We all know that businesses need to accomplish many tasks each day for their companies to function. And they need to complete those tasks efficiently, smoothly, and quickly to thrive. As an...
5 Tips for Handling Bad Customer Reviews
Jul. 2, 2021 | Posted by The Alternative Board
No business wants to get a bad review for its products or services. However, since it’s impossible to please all customers all the time, the likelihood of encountering dissatisfied customer reviews...
Journey Mapping and the Road to Customer Retention
Jun. 22, 2021 | Posted by The Alternative Board
How well do you know your typical customer’s purchasing journey? Successful businesses work hard to understand this journey, from initial awareness of a need for your product, the subsequent...
A Quick Guide to Winning Back Lost Customers
Jun. 15, 2021 | Posted by The Alternative Board
Losing a customer is always cause for concern, but it can also be a learning opportunity. Businesses face a constant challenge of thoroughly understanding customer buying behavior, and when that...
How to Ask Customers for Referrals
Jun. 7, 2021 | Posted by The Alternative Board
Spend all the money in your marketing budget and you’ll hopefully see some favorable results, particularly in new customer acquisition. But this approach will also consume a great deal of time,...