<img height="1" width="1" style="display:none" src="https://www.facebook.com/tr?id=349935452247528&amp;ev=PageView&amp;noscript=1">
Find out where you can get a Taste of TAB... our global events blast is on!

The Alternative Board Blog

5 Tips for More Effective Meetings, Virtual and Otherwise

May. 27, 2021 | Posted by The Alternative Board
Virtual Business Meeting

Among many things the COVID-19 pandemic changed in the world, the concept of business meetings has undergone a dramatic transformation. For many businesses, meetings that take place on Zoom or other online platforms have become the default choice of venue. For other businesses, as they steadily integrate returning employees into their on-site workplace, it’s time again to resume meetings in person.

Whether you opt for continued virtual meetings or aim to hold meetings in the conference room, here are tips to guide you towards a more productive outcome:

1. Establish a standard schedule.

Meetings that are called on the spur of the moment, or because someone on the team has an unexpected item to discuss, don’t always achieve the desired outcome. Instead, as Microsoft Business Insights suggests, “regularly scheduled meetings are vital for small businesses.” These meetings can be scheduled as daily, weekly, or monthly events, but what’s important is that everyone knows they are part of the accepted workplace calendar.” When this is clear, “it’s more likely everyone will manage their time in order to attend and productively participate.”

2. Practice virtual meetings best practices.

Observing a few best practices can help improve the effectiveness of your virtual meetings. Two TAB members offer helpful tips:

Want additional insight? Download Productivity Hacks for Business Owners 


From Daniel Wong, Owner at TAB Brisbane, Australia:

  • Put a little distance between yourself and the camera “to create a 3D space.”
  • Speak from your diaphragm “as if you were presenting to extend the range of your voice.”

And from Jim Morris, Owner at TAB Tennessee Valley Region:

  • Pay attention to whoever is speaking, rather than gazing around the room or talking with others physically in the room for you.
  • Give the person talking time to finish what they are saying.
  • Keep your computer muted when you’re not speaking and eliminate background noise in the room you’re sitting in.

Things will go well if you “show the same courtesy and professionalism that you would in a live meeting,” Morris adds.

3. Take an active role.

If the meeting is called by the CEO or business owner, it’s his or her obligation to ensure that meeting doesn’t drift into meaninglessness. Either on their own or through a designated group leader, it’s essential to assume an active leadership role that “adheres closely to the agenda, allows no digressions, and pursues a conclusion that leaves all participants with a greater understanding of the issue under discussion—and what steps must be taken to address it, post-meeting.”

4. Make the in-person meeting room “people-friendly.”

In the workplace, the time and setting for a meeting can affect its outcome. The Slack Blog offers these tips:

  • Ensure the meeting venue is comfortable, has some natural light, and that the room is set “at an agreeable temperature.”
  • Consider the “optimal meeting time” for participants, i.e., in the morning when people are most alert.
  • Request (or mandate) that all electronic devices be closed in the meeting space “to reduce technological distractions.”

Setting the proper scene can favorably influence the degree of participation and productivity that results.

5. Address issues, but stress solutions.

Meetings are often called to address a specific operational issue, or group of issues. That’s a good starting point for the meeting, but the focus should always be on finding solutions to those issues.

Consider adopting a freewheeling, brainstorming approach where no idea is “bad.” Or provide a list of suggested solutions and solicit team members’ feedback on those solutions (while leaving the discussion open to additional thoughts). When people come to a meeting with the knowledge that practical solutions are the desired goal, they will be more inclined to attend with the right mindset.

Are you still focused on holding virtual meetings? Read what veteran TAB Owners have to say in “12 Ways to Make Your Virtual Meetings More Effective.”

Read our 19 Reasons You Need a Business Owner Advisory Board


Written by The Alternative Board

Related posts

What Does the Future of Remote Work Look Like?
Dec. 20, 2023 | Posted by Lee Polevoi
In case there’s any doubt, some statistics on the state of remote work in the U.S. should clear things up. According to the Upwork Future Workforce Pulse Report, “The number of remote workers in...
Ay Yi Yi: The Fascinating World of AI
Jul. 12, 2023 | Posted by The Alternative Board
Artificial intelligence. What once felt wildly futuristic has suddenly become mainstream and is growing more ubiquitous by the minute. You are likely already interacting with AI, even if you are not...
What Technology Strategy is Most Effective for Your Remote Team?
May. 31, 2023 | Posted by Lee Polevoi
If, like many businesses these days, you employ a cadre of remote workers, it’s imperative to do all you can to support their offsite efforts. That means providing the best technology available so...
3 Technology Hacks to Improve Workplace Productivity
Aug. 31, 2021 | Posted by The Alternative Board
Ironically, technology enables us to get our work done anywhere and become more productive but also takes us down many time-wasting activities and paths. When we are on our devices, it is easy to get...
5 Productivity Hacks for Busy CEOs and Business Owners
Aug. 24, 2021 | Posted by The Alternative Board
It’s too bad there are only 24 hours in a day. Think what you could get accomplished if you had twice that time! Still, effective business leaders know how to make the most of their precious time....
5 Ways To Tell When Your Business Needs a System Overhaul
Aug. 17, 2021 | Posted by The Alternative Board
We all know that businesses need to accomplish many tasks each day for their companies to function. And they need to complete those tasks efficiently, smoothly, and quickly to thrive. As an...
How Technology Can Help Increase Productivity
Jun. 2, 2021 | Posted by Phil Spensieri
If you’ve been running a successful business the same way for a number of years, you may be a bit hesitant to implement change, especially when it comes to technology. For some, technology can be...
How to Build Employee Culture with a Remote Team
Apr. 6, 2021 | Posted by Phil Spensieri
Whether your staff have been working from home for the past year or rotating between home and the office, there is no doubt that for most of us there has been a change in our working environment....
12 Ways to Make Virtual Meetings More Effective
Mar. 30, 2021 | Posted by The Alternative Board
In today's workplace, you are highly likely to work with a team across the country (or even across the world). Therefore, a good understanding of making remote meetings work for you and your team is...
Tips on Going Paperless in 2021
Mar. 11, 2021 | Posted by The Alternative Board
Businesses seeking to economize, as the world slowly recovers from the COVID-19 pandemic, should take a close look at going completely paperless in the workplace. Is this really a worthwhile goal?...