<img height="1" width="1" style="display:none" src="https://www.facebook.com/tr?id=349935452247528&amp;ev=PageView&amp;noscript=1">
Search
word-map-thumb

The Alternative Board Blog

4 Tips for Maximizing Time, Your Most Valuable Resource

Mar. 25, 2021 | Posted by The Alternative Board
#TABBoards #TimeManagement

Some CEOs and business leaders have an innate ability to manage their time efficiently. But many others have to learn new habits of time-management and work hard to reinforce these habits in their daily lives. If they don’t do so, they lose irreplaceable quantities of time, their most valuable resource.

For example, look at how often someone brings a supposedly “urgent” matter to your attention, which then takes up valuable time better spent elsewhere. How much time do you spend on work that’s truly strategic, as opposed to just putting out fires every day?

As we’ve noted before, “Taking steps to focus on what’s genuinely important will prove to be most beneficial to your organization.”

Here are some time management tips to consider adopting in your daily life:

1. Prioritize and plan ahead.

Deciding what’s “important” as opposed to what must be done is—or should be—among a business leader’s key traits. This principle applies both to individual tasks and to meetings and other face-to-face encounters that can pile up during a typical workday. In many cases, choosing between “high priority” and “low priority” can help you determine what responsibilities to address first.

Similarly, planning ahead for the next day can help you prioritize, too. Take a few minutes at the end of the day to arrange your immediate schedule for the following morning. Or take a brief time at the start of your day to compile your tasks as “high” or “low” priority.

2. Clarify when you’re available to others (and when you’re not).

Having an “open door” policy for your employees is a noble objective, but not always practical. Without any limits, this quickly becomes just another in a never-ending series of interruptions (phone calls, texts and email messages, etc.) that take up your time and leave little to show for it.

Yes, maintaining open lines of communications with employees is important. At the same time, “you’ll maximize the limited time you have by shutting out all distractions during those periods when you must concentrate on the task at hand.” Determine a specific time when your office door is closed. Don’t take calls. Don’t automatically respond to emails. Focus on what’s needed to be done and deal with the rest at a later time.

3. Always be delegating.

It’s a challenge that comes up again and again with CEOs and other business leaders—individuals who, by their nature, feel no job can be done satisfactorily unless they do it themselves. That is, in itself, a recipe for wasting time.

Here are quick tips for delegating lower-level tasks:

Want additional insight? Read 10 Tricks to Make the Most of your Time now

DOWNLOAD
  • Write down everything you need to address today or this week, ranging from strategic planning to posting an all-staff email and/or approving a graphic redesign of your company website.
  • From that list, circle items that only you can do. Be ruthless in your assessment, and then see how few circles you see on the page.
  • With a second list, determine what tasks can be delegated to team members or even to a virtual assistant.
  • Choose items from this second list and delegate to others. Give team members a chance to show what they can do and reduce the time you take on these matters.

4. Hold yourself accountable for how you spend your time.

Your employees are accountable for the time they spend at work, but as the learning solutions firm KnowledgeCity notes, “avoid the assumption that … no one should be able to hold you accountable for your performance as well.” The best approach here is looking into active participation in a peer-group organization like TAB, where others will help you make sure you stick to your own plans and that you devise the most effective time-management system possible.

Want to learn more about managing your most precious resource? Register for our free TAB Boss Webinar, "15 Time Management Rules for Controlling Time Bandits.”

 

Read our 19 Reasons You Need a Business Owner Advisory Board

DOWNLOAD

Written by The Alternative Board

Related posts

This Addiction may be Costing You Millions
Jan. 7, 2022 | Posted by Joe Zente, TAB Austin
Let’s be brutally honest. When you sell…: Do you feel anxious to tell buyers why your product, service, or company is great? Are you more comfortable talking & presenting versus asking tough,...
5 Cost-Cutting Tips for the New Year
Jan. 3, 2022 | Posted by The Alternative Board
In 2022, businesses will continue to adapt to changing conditions in the global marketplace. But as much as things change, certain operational fundamentals remain the same. Key among those...
How to Lead More Productive Sales Meetings
Oct. 26, 2021 | Posted by The Alternative Board
Sales meetings, like business meetings in general, come fraught with potential minefields. They’re often perceived by team members as a waste of time, too predictable and boring, not long enough or...
8 Business Lessons From TAB Members
Sep. 29, 2021 | Posted by The Alternative Board
Business lessons learned from the real world are far more valuable than those learned in school. As a result of the pandemic, we have learned more in the past year than at any other time. Faced with...
Part 2: Benefits of a Peer Advisory Board: Board Members Tell All
Sep. 7, 2021 | Posted by Phil Spensieri
In Part One of Benefits of a Peer Advisory Board: Board Members Tell All, you learned a little bit about what it was like to be a TAB member, from the time commitment it takes to the many reasons why...
How to Reduce Organizational Complexity and Boost Productivity
Sep. 2, 2021 | Posted by The Alternative Board
  As in our daily lives, the world of business has grown a great deal more complex in recent times. Generally speaking, every organization finds itself challenged by innovations in technology,...
3 Technology Hacks to Improve Workplace Productivity
Aug. 31, 2021 | Posted by The Alternative Board
Ironically, technology enables us to get our work done anywhere and become more productive but also takes us down many time-wasting activities and paths. When we are on our devices, it is easy to get...
Why Your Business Needs Standard Operating Procedures
Aug. 26, 2021 | Posted by The Alternative Board
Running a business is a costly, time-intensive process. Costs and time can grow exponentially if an organization lacks a system whereby products are made, or services rendered in a consistent manner....
5 Productivity Hacks for Busy CEOs and Business Owners
Aug. 24, 2021 | Posted by The Alternative Board
It’s too bad there are only 24 hours in a day. Think what you could get accomplished if you had twice that time! Still, effective business leaders know how to make the most of their precious time....
5 Ways To Tell When Your Business Needs a System Overhaul
Aug. 17, 2021 | Posted by The Alternative Board
We all know that businesses need to accomplish many tasks each day for their companies to function. And they need to complete those tasks efficiently, smoothly, and quickly to thrive. As an...